The University of Notre Dame Australia Careers

Administration Officer (Laboratory Assistant), School of Nursing & Midwifery
Sydney campus
Part time (0.5) Continuing contract

• Rewarding opportunity
• Friendly and collaborative environment
• $77,683 to $83,423 pa (Level 4) + 14.25% superannuation pro rata

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office/school

The School of Nursing & Midwifery offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission. We are able to do this through the dynamic learning experiences made possible by the teaching staff, the collaborative and strong external partnerships with industry and engagement with alumni and the community. Our courses are delivered by experienced clinicians and academics ensuring materials and content are evidence based, contemporary and future focused.
 
About the role

This position collaborates with academics and professional colleagues to provide effective and efficient administrative and laboratory support for the School of Nursing and Midwifery. Reporting to the School Manager and Laboratory Manager, this role ensures adherence to policies, procedures and operational standards governing both administrative and laboratory operations.

Key Responsibilities

• Prepare, set up and pack down the laboratory/teaching space and classroom materials for learning and teaching activities in the School of Nursing and Midwifery
• Assist with the coordination, organisation, and preparation of resources needed for learning and teaching activities
• Provide routine technical advice, support, and instruction, including demonstrating and using basic equipment.
• Assist in conducting experiments and/or setting up materials and equipment for various experiments and demonstrations
• Conduct routine maintenance and servicing of equipment/workspaces
• Maintain stock, including storage and handling of hazardous substances per University and legislative guidelines.
• Conduct routine risk assessments, reporting outcomes to the Laboratory Manager and escalate concerns as necessary.
• Monitor equipment loans to students, inspect outgoing and returned equipment to prevent damage and loss
• Provide effective and efficient administrative support within the School of Nursing and Midwifery.
• Coordinate meetings, prepare minutes and organise correspondence
• Work accurately with detailed information, including data entry, maintaining spreadsheets, managing correspondence and collating data for reports.
• Provide excellent customer service to students and University stakeholders, ensuring timely communication in response to queries.

Qualifications, skills & experience

• Completion of a diploma level qualification, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated administrative experience, preferably in tertiary or other education sectors.
• Demonstrated competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and timetabling programs (Allocate, Sonya).
• Highly developed communication skills (oral and written) and interpersonal skills with the ability to liaise effectively with tact and discretion, with a wide range of people both internal and external to the University. Developed communication skills, with the ability to build relationships, engage and influence stakeholders.
• Ability to exercise initiative and judgment as appropriate, and work in a flexible and dynamic environment with competing priorities to meet deadlines. Demonstrated operational, organisational and administration skills including the ability to manage multiple competing priorities.
• Ability to collaborate across multifunctional teams, providing a high level and responsive service.

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 10 December 2024

To expedite the process, we will begin shortlisting and conducting interviews prior to the close of the advertisement. We encourage applicants to apply as soon as possible.

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Seamie Hanafin, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.